Study Set-Up

Main Content

Velos Clinical Trials Management System (CTMS)

Definition

  • Velos eResearch is a comprehensive CTMS available for automating  administrative, financial, and research activities. Designed to promote productivity and efficiency, Velos eResearch simplifies the management of the entire clinical research portfolio by linking study status, patient enrollment, calendars, budgets, electronic data capture and more.

Policies/guidelines

  • All UMMC clinical research studies must be housed in Velos. Starting March 1, 2021, all new studies will be built in Velos by the OCT. 
  • The Office of Clinical Trials (OCT) will create records for new clinical research studies in Velos at the outset of the activation process, to include a study calendar and budget. During the activation period, study team members can view current status and relevant documents in Velos. Once the study is activated, the relevant clinical research coordinator (CRC) will conduct patient management in Velos, which will then feed into the Epic electronic health record system. CRCs will also log administrative, invoiced items such as monitoring visits, Institutional Review Board (IRB) amendments, audits, etc. into the system. The relevant OCT Project Manager will then invoice the sponsor/clinical research organization based on the CRCs' Velos input, as well as track collections in the system.
  • Investigators, business administrators, and division and department chairs will be able to run reports on particular studies and their clinical research study portfolios.

Training

Learning Resources
TopicJobAidVideo
General
Changing the Home Page/Changing Your eSignatureVideo
IRB
Creating an Initial SubmissionCreating an Initial SubmissionVideo
Checking Your IRB StatusVideo
Study/Patient Management
Adding a ParticipantAdding a Participant
Updating a Participant StatusUpdating Participant Status
Patient Management SummaryPatient Management Summary
Search for an Existing StudySearch for an Existing Study
Updating Schedules and VisitsUpdating Schedules and Visits

 

  • In order to receive a Velos account, UMMC personnel must complete Velos training. To request training, email jkbennett@umc.edu.