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Pre-Award / Proposal Development

Pre-Award / Proposal Development

Welcome to the Pre-Award Division of the Office of Sponsored Programs (formerly known as the Office of Research).

Our division is committed to serving as the central resource for faculty and staff who are seeking extramural funding for their research and other sponsored programs. Our mission is to provide administrative support to principal investigators in their pursuit of sponsored programs, while ensuring compliance with UMMC, federal, state, and private sponsor regulations, terms, and conditions.

All proposals for sponsored programs, whether new or continuing, must be processed through the Office of Sponsored Programs, Pre-Award Division for formal UMMC approval and signature prior to submission to external sponsors. The OSP serves as the administrative voice in the negotiation and acceptance of grants, contracts and award modifications.

Proposal preparation

Proposals are defined as an application submitted by the University of Mississippi Medical Center to a sponsoring agency on behalf of a principal investigator seeking project support. Most proposals contain a research strategy or statement of work, budget, budget justification, as well as other applicable documentation required by the selected sponsor. Proposals are typically submitted in response to a funding solicitation or funding opportunity announcement.

Sponsored projects typically fall into three main types - grants, contracts, and cooperative agreements. Each project type can be further categorized as new, resubmissions, revisions, competing renewals, competing supplements and transfers. These projects are submitted to four main sponsor types - federal, state, industry and non-profit.

Prior to preparing your proposal, it is important to carefully read the sponsor's funding guidelines or funding opportunity announcement. These documents are designed to guide an investigator in the proposal creation process. Be sure to use any sponsor-specific templates and discuss any questions you may have with your assigned OSP staff member.

Internal submission deadline

The OSP requires that all proposal applications and contracts be emailed to sponsoredprograms@umc.eduat least (5) business days prior to the sponsor's deadline. While research strategies may be in draft form at this time, it is imperative to provide completed detailed budgets and budget justifications. An OSP Pre-Award staff member will then be assigned to your proposal based on their expertise. For more information, review the Proposal Submission Policy.

Our services

  • Review, approve and submit proposals for sponsored research, training and other programs
  • Review, negotiate and accept grants, contracts and subcontracts that support sponsored programs, including CDAs, MTAs and clinical trials.
  • Review and submit Just-in-Time requests and progress reports
  • Initiate first-time no-cost extensions
  • Serve as a business official/liaison with sponsors for award management
  • Review and submit non-financial award closeout information
  • Support principal investigators by providing information, interpretation and guidance from proposal preparation through closeout of an award.
  • Assist with the development of proposals to support research and other initiatives
  • Assure compliance with sponsor guidelines, federal regulations, Cost Accounting Standards, and institutional policies for research involving human participants, animals, biohazards, radioactive materials and hospital and physician services
  • Serve as the source of information for grants and contracts
  • Provide education and training on issues impacting sponsored programs
  • Administer the Intramural Research Support Program (IRSP), Research Enhancement Programs and the Medical Scholars Research Program (MSRP)
The Pre-Award Division works closely with colleagues in the Post-Award Division to support funded projects throughout various stages in the lifecycle of an award.

Tools and resources

  • Proposal development checklist
  • Writing and proposal guides
  • Budget development
  • Forms and templates
  • Policies and procedures
  • Funding opportunities
  • UMMC rates and fast facts
  • OMB uniform guidance
  • Rigor and reproducibility in NIH applications