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Workday Quick Reference: Modify Personal Information

Your Personal Profile displays information about you, including contact and personal information. This job aid details how to edit that information.

The Overview tab within your profile allows you to make the following changes to contact information:

  • Edit Personal/Work Contact Information
  • Edit Emergency Contact Information

The Personal tab within your profile allows you to make the following changes to personal information:

  • Date of Birth
  • Marital Status
  • Race/Ethnicity
  • Citizenship
  • Gender/Gender Identity/Pronoun

The Actions button within your profile allows you to make the following changes to personal information:

  • Change Legal Name
  • Change Preferred Name

Edit Contact Information

  1. Click View Profile under your profile picture.

    Screenshot of profile menu with View Profile button highlighted with a red rectangle.

  2. Select the Overview tab.

    Screenshot of profile menu with Overview button highlighted with a red rectangle.

  3. To modify home or work contact information, select the Contact tab.
  4. Click Edit, then choose which information you would like to edit.

    Screenshot of profile page with Contact option in navigation bar and Edit button with dropdown options highlighted with red rectangle.

  5. Select pencil icon  in any section to make edits. Select checkmark icon to save changes. You may also Add information or Remove a section by selecting X icon.
  6. Click Submit, then Done.
  7. To modify Emergency Contact Information, select the Emergency Contacts tab. Click Edit.

    Profile page with Emergency Contacts menu with Emergency Contacts option in navigation bar and Edit button highlighted with red rectangle.

  8. Select pencil icon  in any section to make edits. Select checkmark icon to save changes. You may also Add information or Remove a section by selecting X icon.
  9. Click Submit, then Done.

Edit Personal Information

  1. Click View Profile under your profile picture.

    Screenshot of profile menu with View Profile button highlighted with a red rectangle.

  2. Select the Personal tab.

    Modify_Personal_Information_Image_0071.png

  3. Click Edit to modify any personal information.

    Personal Information menu with Edit button highlighted with red rectangle..png

  4. Select pencil icon  in any section to make edits. Select checkmark icon to save changes.
  5. Click Submit, then Done.

Change Your Name

  1. Click View Profile under your profile picture.

    Screenshot of profile menu with View Profile button highlighted with a red rectangle.

  2. Click the Actions button. Select Personal Data > Change My Legal Name or Change My Preferred Name.

    Profile menu with Actions navigation expanded. The number 1 is next to the Actions button. The number 2 is next to the Personal Data menu category. A red rectangle is around the subcategories Change My Legal Name and Change My Preferred Name.

Legal Name Change:

  1. Enter necessary information in the required fields.
  2. Attach proper documentation for a legal name change in the Attachments section.
  3. Click Submit, then Done.
  4. Your request will route to the HR Service Center for review and approval.

    Screenshot of Change My Legal Name menu.

Preferred Name Change:

  1. Uncheck Use Legal Name As Preferred Name.
  2. Enter necessary information in the requiredfields.
  3. Click Submit, then Done.

    Screenshot of Change My Legal Name menu with red rectangle around the option Use Legal Name as Preferred Name..png

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Revised 12/2022

*Subject to Change depending on UMMC modified Business Processes